Executive Secretary Job in Singapore
Mercantile Pacific Group , Singapore

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Experience
1 Year
Salary
0 - 0
Job Type
Job Shift
Job Category
Requires Traveling
No
Career Level
Telecommute
No
Qualification
Vocational - HS Diploma
Total Vacancies
1 Job
Posted on
Feb 23, 2021
Last Date
May 23, 2021
Location(s)

Job Description

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.


Responsibilities
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned

Requirements

  • Degree in business administration or relative field
  • Integrity and confidentiality
  • Outstanding communication and negotiation abilities
  • Excellent organizational and time-management skills
  • Familiarity with basic research methods and reporting techniques
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Proficient in MS Office and back-office software (e.g. ERP)
  • Proven experience as executive secretary or similar administrative role

Benefits

- Leave En-cashment

- Group Health Insurance

- Training and development

- Teamwork

Job Specification

Mercantile Pacific Group

Information Technology and Services - Singapore, Singapore
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