Reporting to the CEO and CFO, the role of the Executive Secretary is to be the supportive force that empowers our senior leaderships and the departments reporting to them. He/She will have previous experience working in an office environment, performing administrative and secretarial duties and providing support to the management.
- At least 5 years of experience in an Executive Assistant or department secretary capacity;
- Experience supporting a finance/accounts department preferred.
- Strong communication skills
Job Description
Finance
- Loan documentations coordination including preparation of Know Your Customer information for banks, new loans and recurring reviews by banks, etc;
- Accounts Receivables administrative tasks;
- Compiling, Printing and Binding of management reports on periodic basis (monthly, quarterly and annually).
Office Admin/Secretarial Support
- Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics;
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives;
- Manage, coordinate, and arrange the travel and travel-related activities, including hotel booking, transportation, and meal coordination for the CEO, CFO and the respective departments reporting into them (refer to the organisation chart);
- Assist to prepare primarily the CEO and CFO’s expense reimbursements for submission to Finance and be available to support their direct reports mainly the head of departments reporting to the CEO and CFO when the needs arise;
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, maintenance of filing system and contact database;
Requirements
- Minimum GCE A Levels or a Diploma in Business Management or its’ equivalent;
- At least 5 years of experience in an Executive Assistant or department secretary capacity;
- Experience supporting a finance/accounts department preferred.
- Strong command of English both oral and written;
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software or applications (SAP, etc);
- Strong presentation of documents prepared (eg, formatting).
Benefits
- Perm
- AWS and Bonus
- Medical and Insurance Coverage