HR Administrative Assistant
GESS, Singapore
Experience
1 Year
Salary
0 - 0
Job Type
Job Shift
Job Category
Traveling
No
Career Level
Telecommute
No
Qualification
As mentioned in job details
Total Vacancies
1 Job
Posted on
May 4, 2023
Last Date
Jun 4, 2023
Location(s)
Job Description
Currently, more than 1800 students are learning at GESS supported by more than 400 full time and part time academic and administrative staff members. In August 2018 GESS moved to Dairy Farm Road to a modern new school campus located at the edge of Singapore’s largest nature reserve.
HR Administration · Provide general administrative support to the HR team (e.g. filing, scanning, printing) · Assist in recruitment administration· Assist in preparation of salary adjustment letters and documents· Process and administer personal claims (e.g. check and request for signatures)· Responsible for monthly birthday cards administration (e.g. prepare and distribute to the respective department heads/secretaries)· Preparation of long service certificates· Preparation of employment confirmation letters· Update leave applications into the system· Maintain and update staff records (e.g. HR System, HR employment list etc) · Perform basic data clean-upWork Pass Administration · Responsible for new, renewal and termination of work passes for all staff (e.g. EP, DP, LOC, Work Permit etc) · Administer and submit Monthly MOM GIRO bill and Foreign Worker Levy report to Finance DepartmentNew staff onboarding preparation· Participate in onboarding preparation, including printing of staff ID card, packing of new staff welcome pack, ordering and collecting onboarding itemsOther ad-hoc duties / projects· Assist in the transition of a new HR system· Responsible for stationeries ordering for HR related use as and when required· Provide administrative support relating to HR projects and other duties as assignedKnowledge and Experience
Keen to collaborate and share your specialist expertise, you will be a fitting ambassador for the school. You will communicate with confidence across diverse audiences and situations, using your expertise to build strong relationships across the GESS community. Our SchoolThe German European School Singapore (GESS) is a multi-lingual, not-for-profit, German international school in Singapore with a distinct European flavour. As an accredited ‘Excellent German School Abroad’, the German Section of GESS offers all major German school leaving certificates. Our European Section offers tuition in English for students from grade 1 - 12 across all three IB programmes (the PYP, the MYP and the IB Diploma Programme) as an authorised IB World School. Children aged 2 years onwards can enroll in our Preschool where children are following the PYP programme in German-speaking, English-speaking or bilingual groups. In addition to an outstanding academic education, GESS strives to teach students community values such as respect, openness and diversity. To ApplyWe offer an exciting working environment in an international and cooperative team. Your application should include a letter of application and yo
HR Administration · Provide general administrative support to the HR team (e.g. filing, scanning, printing) · Assist in recruitment administration· Assist in preparation of salary adjustment letters and documents· Process and administer personal claims (e.g. check and request for signatures)· Responsible for monthly birthday cards administration (e.g. prepare and distribute to the respective department heads/secretaries)· Preparation of long service certificates· Preparation of employment confirmation letters· Update leave applications into the system· Maintain and update staff records (e.g. HR System, HR employment list etc) · Perform basic data clean-upWork Pass Administration · Responsible for new, renewal and termination of work passes for all staff (e.g. EP, DP, LOC, Work Permit etc) · Administer and submit Monthly MOM GIRO bill and Foreign Worker Levy report to Finance DepartmentNew staff onboarding preparation· Participate in onboarding preparation, including printing of staff ID card, packing of new staff welcome pack, ordering and collecting onboarding itemsOther ad-hoc duties / projects· Assist in the transition of a new HR system· Responsible for stationeries ordering for HR related use as and when required· Provide administrative support relating to HR projects and other duties as assignedKnowledge and Experience
- Minimum Diploma in Human Resource Management or equivalent
- 1-2 years’ experience in a HR generalist role
- Familiar with Ministry of Manpower regulations
- Proficient in MS Office Applications (e.g. MS Word, Excel, PowerPoint)
- Effective team-player with a positive attitude
- Good communication and organizational skills
- Ability to multi-task
Keen to collaborate and share your specialist expertise, you will be a fitting ambassador for the school. You will communicate with confidence across diverse audiences and situations, using your expertise to build strong relationships across the GESS community. Our SchoolThe German European School Singapore (GESS) is a multi-lingual, not-for-profit, German international school in Singapore with a distinct European flavour. As an accredited ‘Excellent German School Abroad’, the German Section of GESS offers all major German school leaving certificates. Our European Section offers tuition in English for students from grade 1 - 12 across all three IB programmes (the PYP, the MYP and the IB Diploma Programme) as an authorised IB World School. Children aged 2 years onwards can enroll in our Preschool where children are following the PYP programme in German-speaking, English-speaking or bilingual groups. In addition to an outstanding academic education, GESS strives to teach students community values such as respect, openness and diversity. To ApplyWe offer an exciting working environment in an international and cooperative team. Your application should include a letter of application and yo
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